The Business Context

SABMiller has become a global leader by excelling locally – nurturing strong, local brands and building brand portfolios that meet the needs of consumers in each of its markets.

With a growing market share in Romania, SABMiller was looking to extend its local operations through its Romanian subsidiary, Ursus Breweries.

The large amount of existing documents within the company and the multiple user access to a single document oriented Ursus Breweries towards a solution which would enable the full control over the creation, review, approval and document archiving processes.

The Solution

In order to meet Ursus’ requirements to ensure an efficient flow of information and maintain high efficiency for internal processes, iQuest successfully developed and implemented a document management solution, based on the Microsoft Office SharePoint Server platform.

The new solution enables a complete audit for each document, by allowing the verification and identification of the state of each document; the users who have created, modified or deleted the document; the moment in which the state or content of the document was modified.

It offers centralised content creation combined with intelligent content distribution. The solution deals with common security issues, by using clever filtering tools that automatically sort and tag content with metadata to allow ‘role-based’ user access.

The Business Impact

The document management solution provides a centralised library of easily accessible and searchable data which helps to dramatically improve version control and information management across the organisation.

The amount of kept deadlines rose significantly due to the transparency of the process and user responsibilities regarding document modification.

The level of quality for the entire process was improved through:

  • Total control over document lifecycle
  • Better document systemisation
  • Increased work efficiency
  • Quick flow of information
  • Information and process transparency

By using the new system, Ursus Breweries reduced the total number of documents, which will allow the company to make the most out of the information extracted from them.

Key Benefits:

  • Efficient Document Management
  • Document Management Automatisation
  • Transparent Document Control Process
  • Easy to Access Centralised Data Library